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When can I destroy rental applications? - Landlord Forum thread 354456







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When can I destroy rental applications? by jannie (IL) on September 30, 2017 @11:08

                              
I'm going through old files - how long should I keep rental applications from rejected applicants? Don't to toss something that I may need.

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Re: When can I destroy rental applications? by Garry (Iowa) on September 30, 2017 @11:59 [ Reply ]
Well, the IRS has the ability to audit your income taxes going back 3 years if they wish. And I believe Civil Rights says a person can file a civil rights suit from something that happened back 2 years ago. So to be on the safe side, if you toss anything older than 5 years, it's highly unlikely any entity will want paperwork older than that.
Re: When can I destroy rental applications? by Stephen (Washington (WA)) on October 1, 2017 @16:28 [ Reply ]
I believe the only reason to retain applications from people you turned down is to have documentation of your process and reason for turning that applicant down in case there is a housing discrimination complaint filed against you. I can't think of any other reason but perhaps others here can.

In my state, housing discrimination claims have to filed within one year. I haven't found anything that tells me how quickly the state has to contact me about a claim. So I envision not hearing anything for maybe a year and a half or so after rejecting the applicant. Then, I envision needing some documentation that pre-dates that rejection so I may show how I treated other applicants. So I have set an arbitrary time of 3 years to retain those records.

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