Most of the Free Forms on this page are also available and editable in MS WORD at the Essential Forms page.|
This is a standard lease addendum form used for making additional information or clauses a part of the lease.
When meeting with the tenants to do a lease signing, we often think of certain rules or clauses we'd like to add into the lease agreement. Most leases and rental agreements do not provide room for extra lease clauses (unless you are using The LPA Lease Agreement in word processor format)
The lease addendum form can easily be filled in at the time of lease signing with topics that are important to you that may not be already included in the lease agreement form. It's a handy form to have in your folder if the need arises to add any special clauses to your lease.
Rental Binder Agreement
This is one of the popular Rental Binders used by many Realtors. Similar versions of this form are used by landlords and real estate agents across the US.
Although many people actually use it as a basic rental agreement, it's not really meant to be a rental agreement or rental application, but
is a pre-contract form used as a binder receipt to show an offer has been made with an earnest money deposit.
Upon written acceptance of the offer by the owner/agent of the rental, it becomes a binder, whereby it is agreed that the rental
will not be rented to anyone else before the agreed lease signing date.
When not using the LPA Rental Application, this form is especially helpful to rental agents
who collect their real estate commission from the tenant because it provides for a written agreement of the rental commission.
Pre-Screening Prospect Card
This handy prospect card will help you ask the right pre-screening questions before deciding whether to set an appointment with the prospective tenant.
Be sure to check out The LPA's Pre-screening Tenant Prospect Card html code to insert into online ads like Craigslist or The LPA's Rentals Available.
Rental Flow Chart: From Pre-screening to Lease Signing
This landlord flow chart is a simple guide to take you through the steps from first contact with a tenant to signing a rental agreement.
Eviction Ramifications Notice
Sometimes your tenant doesn't really grasp the consequences of a full blown eviction. This eviction letter explains the immediate and future drawbacks to the tenant caused by the process of eviction and it's aftermath.
Tenant's Notice of Intention to Vacate
This form is used by the tenant give proper written notice to the landlord when the tenant is vacating and states that the tenant will cooperate with
showing the property for re-rental or sale. It includes a place for the tenant to give his forwarding address in order to receive any security refund.
It is an excellent way to help reinforce proper move-out procedure. We always staple a copy of this notice to the back of the tenant's lease
to be used when the time comes for the tenant to give notice to vacate.
Collect your rent in cash? Whether it's in cash or check, feel free to print up your blank rent receipts right here.
Notice to Renew Lease or Vacate
is a combination form which can be used as a lease renewal form or a tenant's notice to vacate. The form provides for a rent increase, as well as the preservation and extension of all the terms and conditions in the lease.
The landlord should send this form to the tenant at least one or two months before lease expiration to give the tenant
an opportunity to consider any rent increase and to respond with enough notice time to vacate or renew tenancy according to lease requirements.
Move Out Instructions Reminder Letter
has become an important time and money saver. We send this form to the tenants about a week or two
before they vacate. It reminds them specifically of certain tasks and cleaning they should perform in order to get
a full security refund. This letter instructs the tenants how to lock up and secure the rental until it can be inspected by the landlord/
management, and also where and how the tenants should return all keys.
We have found this form to be very effective and it helps tenants to be more cooperative on the way out.
Move Out Clean Up & Debris Letter
Have you ever wondered if the tenants would have done a better job vacating if you gave them specific
instructions? Much like the LPA Move Out Reminder Letter, this reminds the tenants to not wait until their last day of tenancy to put out garbage
and debris. They are urged avoid clean up charges and deductions from their security deposit and to make arrangements as soon as possible to get rid of their unwanted items, rather than leave
them behind in or around the property.
Settlement Charges Guide
Alerts the tenant before or after tenancy what kind of move-out charges he or she can expect for damages, cleaning or
neglect caused as a result of tenant's occupancy. Some landlords send this form along with the Security Deposit Settlement to show how certain deductions from the security were calculated. What many tenants consider "normal wear & tear" are really damages and neglect that they should pay for.
Security Deposit Return Time Chart State by State
View or print the Security Deposit Return Chart. Avoid lawsuits and comply with state security deposit return laws. Know your state's time limit to return the security deposit and/or notify tenants of deductions from deposits.
State Specific Notice Period Chart
View or print the State Specific Notice Period Chart to determine the proper amount of days notice needed to cure the default for non payment of rent. Used for Notice to Pay Rent or Quit form.
Statute of Limitations State Chart on Debts
How long does a landlord have to begin collection a debt from a tenant? This state chart makes it easy for you to look up your state's Statute of Limitations.
Rental House Winterization Checklist for Tenant
Important steps to preparing your rental for winter can save you big bucks and avoid headaches and repairs.
Lead Paint Disclosure
This free form is now required by HUD on all housing built before 1978. Landlords and real estate agents must disclose whether or not they have knowledge
of the existence of any lead base paint hazards on the premises.
Click here for Spanish version
EPA Lead Paint Booklet
This booklet explains to tenants in detail all the hazards associated with lead paint. It must be given to tenants when they rent pre-1978 real estate. You can view the entire booklet here through Adobe Acrobat Reader. You can also print it on normal letter size paper and put the booklet together. After printing, you can also reproduce larger quantities of it on a copy machine in color or in black and white.
Click here for Spanish version
"A Brief Guide to Mold, Moisture, and Your Home", for Landlords and Tenants
A Brief Guide to Mold, Moisture, and Your Home. This booklet from the EPA tells you and tenants what you need to know about mold and how to treat it. You can view the entire booklet here through Adobe Acrobat Reader. You can also print it on normal letter size paper and put the booklet together. After printing, you can also reproduce larger quantities of it on a copy machine in color or in black and white.
Also, be sure to give your tenants The LPA's Mold Addendum along with your lease agreement.
Click here for the Mold Booklet in Spanish
"Homebuyers Guide and Sellers Guide to Radon"
Radon Is a Cancer-Causing, Radioactive Gas
You cannot see, smell, or taste radon. But it still may be a
problem in your home. When you breathe air containing radon,
you increase your risk of getting lung cancer. In fact, the Surgeon
General of the United States has warned that radon is the second
leading cause of lung cancer in the United States today. If you
smoke and your home has high radon levels, your risk of lung
cancer is especially high.
This Guide answers important questions about radon and lung cancer risk. It also answers questions about testing and fixing for anyone buying or selling a home.
Click here for Spanish version
Bedbug Pamphlet: How to Prevent and Get Rid of Bedbugs
Provided by Franklin County Health Department, Kentucky
This informative pamphlet is ideal for landlords to provide to their tenants. It will enable them to better prevent, detect, or solve a bedbug problem.
"Guidelines on Bed Bug Control and Prevention in HUD Insured and Assisted Multifamily Housing",
with Free Bedbug Notice for Landlords and Tenants
Bed bug infestations have become a serious problem in housing throughout the country.
HUD Insured and Assisted Multifamily properties are not immune to infestations. This Notice provides information and references to best practices regarding the prevention and control of bed bug infestations. It also provides guidance on the rights and responsibilities of HUD, Owners and Management Agents and tenants with regard to bed bug infestations.
Fire Safety: Get Out Safely!
A Factsheet on Fire Escape Planning
More than 4,000 Americans die each year in fires, and 20,000 are injured. Deaths resulting from failed emergency escapes are particularly avoidable. The U. S. Fire Administration (USFA), a part of the U. S. Department of Homeland Security, believes that having a sound escape plan will greatly reduce fire deaths and protect you and your family’s safety if a fire occurs. Educate your tenants on fire safety!
Homeowner’s Guide to Earthquake Safety
The Homeowner’s Guide to Earthquake Safety was developed and published by the California Seismic Safety Commission.
FTC Facts for Consumers- Booklet on Fair Debt Collection
Even though this is not a "landlord form", it is useful and helpful legal information for anyone who owes money. Even landlords are in debt and need to know what to do when creditors infringe on your legal rights.
Move-In Information Sheet & Phone Numbers
Is a convenient and helpful touch appreciated by many tenants. It is a form for you to provide new
tenants with important telephone numbers and information relating to the rental and neighborhood they are about to reside in.
Most tenants should not be allowed to paint. Sometimes it can be a tremendous relief for the landlord
not to have to deal with painting, though. If you want your tenants to do the painting, it may be helpful to have them follow some instructions
on how you want it done. Many of us have seen just what some tenants will do with a paintbrush!
Rent Increase Reminder
When your lease provides for annual increases, often many tenants forget to send the increased amount
of rent at the scheduled time. This is a simple reminder that their rent increase is already agreed and scheduled to increase.
Send during the month previous to the increase.
Oil Adjustment Verification
Is a form that shows a measured reading of fuel so that the landlord can charge the new tenant fairly
for the oil being conveyed to the new tenant with the rental property.
Is an addendum to the lease agreement. It specifically covers the tenant's responsibilities concerning the use
of a waterbed in the dwelling.
LANDLORD-TENANT ISSUES FOR MILITARY MEMBERS
Rights and circumstances a military member has to terminate a lease.
Tenant Recommendation Letter
Sometimes a tenant may request a letter of recommendation, and you have to sit down and compose a letter.
Some of us are more than happy to write letters, while many landlords find themselves overwhelmed with too many tasks to
accomplish at once. This is a time saving letter for tenant recommendations.
Security Deposit Refund Receipt
In the event you refund security to a tenant in person, this form is a receipt and a release of any future claims
by the tenant.
The Key Receipt is a simple receipt signed by the management/landlord given to the tenant upon return of
keys to the rental. Many landlords require the use of a key receipt in order to document the official return of possession of the premises.
This is a management form that many management companies and landlords use whenever performing repairs
or work on an occupied or unoccupied rental. When it is occupied it is preferable to have the tenant sign the work order as an acknowledgment
that the work is being done. It is also wise to document work agreed to when employing a handyman to do work on your rentals.
New Jersey Lease Addendum: Window Guard Notification
Required window guard notification for applicable leases in NJ State.
Hurricane Preparedness Instructions and Checklist
Inform your tenants of proper emergency procedure in the event of a hurricane. This checklist helps tenants prepare for their own personal safety, evacuation and survival while also preparing the rental property for minimal damage in a hurricane emergency.
Online Pre-screening Tenant Prospect Card HTML CODE
This screening tool was created especially for online rental advertising. You can use this on Craigslist or TheLPA.com and screen the e-mail responses to your rental ad. Pre-screening ad responses has never been easier!